Candex isn’t chasing trends for the sake of innovation. Instead, the company is focused on solving one of the oldest and most persistent challenges in enterprise procurement: getting rid of the noise.
Most in procurement will be familiar with Candex. Co-founded by Shani Vaza, Chief R&D Officer, and Jeremy Lappin, CEO, Candex is a technology-based master vendor that simplifies onboarding and payments to small and one-time vendors. It delivers a fast, compliant, and easy buying experience for requisitioners, while procurement gains automation, visibility, and control, reducing the vendor master by up to 80%.
For years, procurement teams have battled fragmented data, manual onboarding processes, and administrative bottlenecks. This results in time and resources spent on tasks that add little value, while strategic initiatives suffer from a lack of focus.
For many organisations, 70% of vendors account for just 5% of spend. With Candex, procurement can manage that long tail of spend without adding operational burden. This frees up teams to focus on strategic priorities, redirect spend to preferred suppliers, and drive more value across the business. At this year’s DPW New York conference, Jeremy Lappin and Chief Customer Officer Danielle McQuiston shared how their platform is helping procurement evolve beyond compliance and cost savings into something far more valuable: clarity.
Addressing the core problem
While many conversations at the event kept coming back to the use of AI, Candex is doing things differently. “AI will transform procurement by uncovering better, more innovative vendors,” says Lappin. “But every new vendor comes with the burden of onboarding and compliance. That’s where Candex makes a real difference—we streamline that process by enabling fast, compliant purchasing without the heavy lift of onboarding. As companies adopt AI, they’ll need a system like ours to truly benefit from what it reveals.”
It’s about bringing the conversation back to the core problem. Lappin continues: “Candex makes it possible to onboard and pay new vendors in minutes, and without setup delays, while keeping procurement firmly in control. That’s where we unlock both agility and compliance.”
Solving procurement’s data problem
After speaking to many procurement leaders at events such as DPW New York 2025, one topic of conversation stood out: that messy data can be a major hurdle to overcome before successful AI adoption can occur. Companies dealing with multiple affiliates for a single vendor can find their data ends up split, duplicated, and difficult to work with at scale.
“The fragmentation of data is a very old problem,” says Lappin. “One of the reasons it occurs is because the data is organised by affiliates and isn’t aggregated properly. This creates enormous processes.”
A dedicated platform can take on the heavy lifting of sorting through this data, without the use of complex AI models. Lappin continues: “One thing that Candex does to help this problem with smaller vendors is auto-aggregating affiliates under one corporate umbrella. It’s going to massively reduce the data problem by directing that small spend through us.”
McQuiston adds: “Data is the foundation of all the decisions that procurement makes. And the fact that they can consolidate that data within Candex, and look at it only when it’s relevant to what actions they have to take, is a huge contribution to the space for procurement.”
The right data at the right time
Candex isn’t trying to flood procurement teams with dashboards. Instead, it delivers data when and where it’s needed, stripping away the noise to surface what’s important.
“Our customers tell us we filter out 95% of the noise and highlight just the actions that matter. It’s not just visibility, it’s visibility at the right moment,” says McQuiston. “We have amazing reporting that has hundreds of lines of precision data in there, but it’s also aggregated in a way that it calls out to the things that need attention rather than being bogged down with the rest.”
“Oftentimes the stuff that goes through us is the stuff that procurement doesn’t have the time to give its attention to,” explains Lappin. “I think one of the most powerful things we do is get rid of the things they shouldn’t care about so that it’s very easy to see what they should.”
Simplicity wins
Some procurement tools are complex, slow to adopt, and full of friction, but Candex takes a different approach. “The users just want to be able to operate and do the work that they need to do to serve their objectives,” says McQuiston. “Procurement doesn’t have enough resources to deal with all of the small things.”
Bringing the focus back to the core function of procurement simplifies processes and reduces noise. When working with a lot of small vendors, procurement teams can get bogged down with admin and data. This is where Candex takes on the weight of that burden, and allows the business to move forward.
“At the end of the day, Candex is a tool that is so simple from a user perspective, but still has the confidence of the procurement organisation,” McQuiston continues. “It also shines a better light on the procurement function, which often gets a black eye for being in the way of things.”
Real people
For Lappin, the hype around AI isn’t what makes a product great; it’s real-world validation from customers. “There’s only one way to get through the hype,” he says, “and that’s to find other companies that are using the products and loving them. I think that’s one of the things that has made us successful.”
It’s one of the strengths of DPW; these events showcase real use cases, not just demonstrations. This enables attendees to see the impact of new technologies for themselves, and connect with the people behind them. “DPW has the ambition to use real use cases rather than just relying on demos,” says McQuiston. “That’s what’s a little bit different about DPW compared to some other conferences; the proof is in the pudding.”
Lappin and McQuiston also highlighted the importance of customer-led innovation through Candex Connects – roundtables all over the world that allow procurement peers to meet, discuss the challenges affecting them, and learn from one another, as well as sharing their own inspirational use cases. “We’re not just providing a solution. We’re providing a space where our customers get together, discuss best practices,” McQuiston adds. “And I think we’ve done that really well.”
Procurement, repositioned
Ultimately, Candex is about more than just a tool. It’s about reshaping the perception and potential of procurement teams, giving them the freedom and focus to lead strategically. By removing some of the friction of dealing with myriad small vendors, procurement teams are empowered to drive deeper value.
“Our whole business is focused on agility and value creation,” says McQuiston. “We have to be compliant because our customers demand it, but it’s not really about cost savings when you talk about tail spend. Procurement has always been in a position where they believe they can squeeze something out of every purchase. We’ve gotten to a point in the evolution of the function where they realise there’s a portion they can’t squeeze anything out of. It’s powerful to be able to let that go.”
“Procurement needs to be involved in decisions around spend,” adds Lappin. “They help negotiate. They figure out the right vendors. They really are needed in this process, which is why it exists.”
Candex isn’t just solving tail spend, it’s redefining how procurement operates at scale. With built-in controls, full audit trails, and seamless integration with existing systems, Candex empowers procurement to lead strategically, reduce supplier bloat, and stay agile in a complex world.
Candex is proving that the biggest transformation comes from helping procurement teams reduce the noise and get back to the work that matters.